External Publications

GiGL Data Use Licences

Signed copies are required from each end user of our data, including partners, contractors working on behalf of partners, and people undertaking research.

The licence very clearly sets out the permitted use of the GiGL partnership’s data, the duration the licence is valid for, and what must happen on termination of any agreements with GiGL. There are three main purposes of these licences:

1. To ensure the GiGL team know where our partners’ data are at all times (passing to third parties isn’t permitted),
2. To ensure out of date datasets aren’t used to inform decision making (all data must be deleted from an ex-partner’s system), and,
3. To protect data flow.

Download Contractor Licence
Download Partner Licence
Download Student Licence
Download ‘Friends of’ Group Licence
Download Member of Public Licence
Download Funded Project Customer Licence

Last updated: March 2014

Standard Data Entry Spreadsheet

At the most basic level, a record consists of four pieces of information – who recorded what, when and where. Providing you have this minimum level of information, we encourage you to submit records.

For further information on using the spreadsheet, see our submit records section.

Download the form, fill in the compulsory fields and as many as the optional fields as you can and email (preferred) or post it back to Lyndsey or Maria.

Download Excel Spreadsheet

Last updated: June 2010

IEEM NBN Article

This article first appeared in the December 2011 edition of IEEM’s (now CIEEM) ‘In Practice’. It sets out guidance for environmental consultants on how to access biodiversity information to inform their work, including the permitted uses of the National Biodiversity Network’s Gateway tool.

Download PDF of the article

Published: 2011

Guidance for Local Authorities on Accessing Biodiversity Information

Local Authorities need information about the distribution of legally protected, rare or threatened species, important habitats and designated sites. Without up-to-date reliable information, they can find themselves exposed to adverse risk, legally, environmentally and economically.

This document sets out guidance for local authorities on how and when to access biodiversity information to inform their work.

Download local authority guidance

Published: December 2011

London and South East Local Environmental Records Centres Advocacy

This document explains what a local environmental records centre is, the roles LRCs have and provides real examples of partnership work, data uses and projects from the work of GiGL and our neighbouring LRCs in the South East region.

Download LRC Advocacy Document

Published: December 2014

Association of Local Environmental Record Centres (ALERC)

Formed in 2009, ALERC is an association between Local Environmental Records Centres (LERCs) in Great Britain.  The Association aims to provide a central voice for the views and concerns of the Records Centre community, whilst building a support-based network of knowledge and advice to meet the needs of its members.

ALERC provides a position statement on LERC’s charging.

Download ALERC Charging Position Statement

Published: April 2017

ALERC Accreditation

The aims of LERC Accreditation are to identify a minimum level of standards, to build confidence in LERCs as bodies which hold biodiversity information in trust for society and manage public resources well.

Download the Accreditation Criteria

Last updated: August 2015

Further reading

  1. Association of Local Government Ecologists – Biodiversity Data Needs for Local Authorities and National Park Authorities
  2. Report to Defra – Making Space for Nature: a Review of England’s Wildlife Sites and Ecological Network (Lawton Review)
  3. CLG – Consultation Paper on a New Planning Policy Statement Planning for a Natural and Healthy Environment
  4. Landscape Institute – Green infrastructure: connected and multifunctional landscapes
  5. CABE Space – Open Space Strategies – Best Practice Guidance
  6. CABE Space – Urban Green Nation: Building the Evidence Base
  7. CABE Space – The Green Information Gap: Mapping the Nation’s Green Spaces