Recording Spreadsheet

GiGL’s recording spreadsheet is suitable for ongoing record keeping (e.g. from your garden), digitising archive surveys, or for sending in batches of data from surveys or site visits.

As well as the mandatory who, what, when, where, the GiGL recording spreadsheet allows you to store other basic information such as survey techniques used and qualifiers such as sex and stage of the species. It also has space to record survey techniques and habitat assessment as well as an option to pass your data to the NBN.

The spreadsheet is in GiGL-ready format. When you submit your records, they are immediately placed in the queue for data entry. Using the spreadsheet makes uploading information to the central database a lot easier for GiGL’s hard working staff.

Records are usually attributed to the named recorder or organisation, unless otherwise requested. We do not provide recorder names to the general public or ecological consultants but may include them in data exchanges with GiGL Partners. Biological records with your name on them will only be passed to GiGL Partners and others who have signed our Data Use Licence. All data are shared according to our Accessing Data Policy, which also sets out how we deal with sensitive species records.

Further information on how GiGL complies with its data protection obligations can be found in our Privacy Policy.

We also have an alternative recording spreadsheet suitable for use in public events, e.g. bioblitz surveys, or by schools.  This may also be most straight forward for a new recorder.

Once you’re ready for your data to be entered into the GiGL database, please send the spreadsheet to Maria, one of our records officers.