This document was developed by GiGL’s Recorders Advisory Group and Steering Group. It is one of the most important policies that GiGL has in that it sets out how we will treat and make available our partners’ data, including via the National Biodiversity Network’s Gateway facility. The policy sets out how we will treat confidential records and the resolution that data are made available via various services. Data providing partners are encouraged to agree to the conditions set out in the policy regarding the management of their data, but we can and do make exceptions at our partners’ request where we would otherwise lose access to an important data resource.